Welcome to the Finance and Payroll Office Website!
Phone: 507.545.2924 Fax 507.545.2349
PAYROLL: Renee Stanchfield - Extension 402 reneestanchfield@deschools.org
Jackie Paradis - Extension 403 jackieparadis@deschools.org
ACCOUNTS PAYABLE: Diane Welch - Extension 407
SMART eR Login - Access your payroll information, make Purchase Order requests and request vacation/leave time
Smart-eR Online Purchase Order Request - Video instructions for using SMART eR (YouTube video)
SMART eR Employee Guide - written instructions for using SMART eR (pdf format)
Payroll Dates for 2022-2023 - Deadlines for timecards and claim forms.
W-4 Forms: use these to change the taxes deducted from your payroll check.
2022 Federal W-4 Form
newest as of 4/18/2022 - will need to print and fill out by hand because SSNs should not be emailed
2022 State of MN W-4 Form
newest as of 4/18/2022 - will need to print and fill out by hand because SSNs should not be emailed
Activity Funds
This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
attachment in an email - Basic instructions if you need them
Cash Count Form
This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
attachment in an email - Basic instructions if you need them
Direct Deposit Form - Change which accounts your paycheck is deposited in.
District Combined Claim and Claim Verification (also used for Hourly Employees)
This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
attachment in an email - Basic instructions if you need them
District Funds Check Request
This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
attachment in an email - Basic instructions if you need them
Employee Status Form
This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
attachment in an email - Basic instructions if you need them
Staff Leave Request
This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
attachment in an email - Basic instructions if you need them
Graduate Credits for Application to Lanes - There are two parts to this process!
Part 1: Pre-Approval Form - complete and submit BEFORE your class(es) begin(s)
Fillable PDF: Download PDF, then fill out, save it and send as an attachment in an email
Basic instructions if you need them
Part 2: Course Completion Form - complete and submit after you have finished the class(es)
Fillable PDF: Download PDF, then fill out, save it and send as an attachment in an email
Basic instructions if you need them
Reimbursement Request Form (for Dover-Eyota Schools related purchases) - please get approval in advance
This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
attachment in an email - Basic instructions if you need them
Reimbursement Claim Forms for FSA/HSA/VEBA) - see FURTHER link below
IMPORTANT WEB SITE LINKS
Public Employees Retirement Association (PERA) of Minnesota
WEX Health (formerly was FURTHER, and before that Select Account or MII Life) (FSA/HSA/VEBA)
(benefitslogin.wexhealth.com)
Sign in to access Products, Resources, Account Balance and to submit reimbursement claim forms
Teachers Retirement Association (TRA) of MN Home Page
Teaching License Information from the MDE website (https://mn.gov/pelsb/)
WE VALUE YOUR INPUT
If you have comments/suggestions about the Financial and Payroll Website,
please e-mail . Thank you!
Updated 1/23/2023 by BB
